RPost Product Pages

RPost RDocs™ – Document Security, Reimagined

Control over confidential documents – even after sending them

With RPost RDocs™, businesses protect sensitive documents where traditional security solutions fall short: after they've been sent. The innovative Document Rights Management (DRM) platform enables control over documents, tracking of access, and even the ability to block or delete content retrospectively – all without requiring additional software from the recipient.

Whether contracts, financial documents, internal documents, quotes or confidential presentations: with RDocs™ you always maintain control over your data.

Request a demo

Why RPost RDocs™?

In a digital world of work, confidential information is shared daily via email, cloud, or messaging services. However, once a document has been sent, many companies lose control over it.

RPost RDocs™ solves exactly this problem.

The platform transforms documents into protected RPD™ (Rights Protected Documents) files, with which you can precisely control:

Who is allowed to open a document
When and for how long access is possible
From which location or device it may be read
Whether printing, forwarding or screenshots are allowed
How many times a document has been opened
Who shared content

And the best thing is: the recipient doesn't need any additional software, downloads, or logins.

Key features at a glance

Track document access in real time

With RDocs™, you can see exactly who has opened your documents, when they were read, and for how long recipients have engaged with the content.
This provides companies with valuable transparency and security – ideal for sales, legal departments, financial services providers, or HR.

Lock or delete documents retrospectively

Sent by mistake? Revoke access? No problem.
The „Kill Document“ function allows documents to be deactivated or made completely inaccessible even after they have been sent.

Protection against data leaks

Dynamic watermarks and intelligent protection mechanisms help to prevent unauthorised disclosures and clearly track potential leaks.

Location and access control

Specify from which countries, IP ranges, or organisations documents may be accessed.

Expiry dates and self-destruct function

Documents can be automatically deactivated after a certain period, after a specified number of views, or at a defined time.

Secure collaboration directly in the document

RDocs™ enables modern collaboration with comments, feedback, and interactions directly within protected documents.

Does that sound familiar to you?

A document is actually ready for signature, but the process is unnecessarily slowed down at the last minute: contracts are printed, signed, scanned and sent again. Or recipients land in an additional portal, have to create an account and completion is delayed. At the same time, it often remains unclear whether, in an actual case, it can be irrefutably traced who signed which version and when.

THE SOLUTION: RMAIL FROM RPOST

RSign brings electronic signatures directly into existing email processes. The signing process is initiated from common email clients such as Outlook or Gmail, and the recipient signs via a secure browser-based signing flow – without an account, without installation, and including a traceable audit trail.

RPost RDocs™ is suitable for which companies?

RDocs™ is ideal for companies and organisations that handle sensitive information and need to meet the highest requirements for data protection and compliance.

Particularly suitable for:

Solicitors & Law Firms
Financial Services & Insurance
Healthcare
Management consultancies
Industry & Research
HR and Personnel Departments
Sales & Business Development
Public facilities

Your benefits with RPost RDocs™

Enhanced data security

Protect confidential content from unauthorised access, forwarding and data loss.

More control

Maintain control of your documents at all times – even after sending.

Easy to use

No complicated installations or user accounts for recipients.

GDPR and compliance support

Ideal for companies with high regulatory requirements.

Quickly integrated

RDocs™ can be flexibly integrated into existing workflows and systems.

RPost RDocs™ – Security without compromise

RPost is among the world's leading providers of secure digital communication, email security, and document protection. Millions of users and businesses worldwide already trust RPost's solutions.

With RDocs™, you get a modern, powerful, yet user-friendly solution for protecting sensitive documents.

Request demo now

Experience for yourself how simple modern document security can be.

Contact us now for a personal consultation or a live demo of RPost RDocs™.

RPost Product Pages

RAPTOR AI

STOPPING E-MAIL RISKS BEFORE THEY ARISE

AI-POWERED PREVENTION DIRECTLY IN THE E-MAIL WORKFLOW.

For IT decision-makers and security managers looking to reduce human error, minimise BEC risks and more reliably manage compliance.

Request a demo

Does that sound familiar to you?

The biggest email risks are rarely obvious: sensitive data lands with the wrong recipient. Classic DLP solutions often react too late or too inaccurately. At the same time, attacks such as BEC or CEO fraud come from seemingly legitimate senders, remaining unnoticed for a long time as a result.

THE SOLUTION: RMAIL FROM RPOST

RaptorAl is the missing intelligence layer for your email security. It analyses context, behaviour, and relationships directly within the workflow and instantly orchestrates the appropriate protective measure if required.

WHY COMPANIES ARE CHOOSING RMAIL

Maximum Acceptance & Compliance

The seamless integration in the email client avoids media breaks and portal constraints, and supports user acceptance and compliance in everyday life.

Prevention through Agentic AI

As a proactive security agent, RaptorAl prevents data leaks and identity misuse directly at the point of decision, before a critical email is sent.

CONTROL BEYOND ONE'S OWN LIMITS

The global protection horizon also recognises risks on the recipient side, such as compromised external accounts, and allows for the revocation of document access worldwide at the click of a button.

AT A GLANCE: THE DIFFERENCE IN EVERYDAY LIFE

Feature	CLASSIC SECURITY/GATEWAY	+ WITH RAPTOR AI
Moment	Checks reactively after dispatch	Preventative: Real-time check in draft
Database	Focus on signatures and blacklists	Multimodal: Analysis of text, IPs & metadata
Identity	Hardly recognises sender misuse	Behavioural AI: Uncovering Anomalies & CEO Fraud
Shipping error	Usually overlooks misaddressings	Context-Check: Recipient & Content Alignment
Control	Stops rigidly or lets through	Orchestrator: Suggests RMail/RSign protection

How it works

ANALYSE

RaptorAl analyses each email draft semantically and multimodally (content, recipient, behaviour) before sending.

WARNING

In the event of anomalies (e.g., unusual location or incorrect recipient role), a warning appears directly in the email client.

DECISION

The user decides: send, correct, or block. The AI supports the human instead of patronising them with rigid automatisms.

CONTROL

The AI recognises sensitive content and directly suggests the appropriate follow-up action. For example, RMail encryption or an RSign signature.

BUT

We already have an email gateway in place.

Good. A gateway primarily protects the inbox. RaptorAl supplements this protection directly upon sending, recognising risks in user behaviour and context.

We do not want AI that reads or stores content.

RaptorAl analyses risk-relevant signals at the shipping moment, without permanently storing content.

We already have a DLP solution in place.

Right. Classic DLP usually works on a rule-based system. RaptorAl enhances it with context-sensitive risk detection directly at the point of decision.

RPost Product Pages

RESIGN

ELECTRONIC SIGNATURE WITHOUT PORTAL OBLIGATION

E-SIGNATURE WITHOUT MANDATORY PORTAL ACCESS AND WITH AUDITABLE PROOF DIRECTLY FROM EMAIL COMMUNICATION.

For IT managers and decision-makers who want to accelerate signature processes, improve traceability, and reduce recipient barriers.

Request a demo

E-Signatures and E-Security

Email Encryption
AND MORE

With RMail by RPost's integrated encryption technology, confidential emails and attachments are transmitted securely. Messages are automatically encrypted and can be opened by the recipient via secure access – without any additional software or complicated setup. This keeps sensitive information protected throughout the entire transmission and securely compliant with GDPR.

eSign Made Simple

RSign is a web-based app that makes it easy to prepare and send any document for electronic signature by anyone.

THE GLOBAL STANDARD

The Registered Email™ service is the original, patented standard for the legal and verifiable proof of delivery, content, and time of emails.

Does that sound familiar to you?

A document is actually ready for signature, but the process is unnecessarily slowed down at the last minute: contracts are printed, signed, scanned and sent again. Or recipients land in an additional portal, have to create an account and completion is delayed. At the same time, it often remains unclear whether, in an actual case, it can be irrefutably traced who signed which version and when.

THE SOLUTION: RSIGN FROM RPOST

RSign brings electronic signatures directly into existing email processes. The signing process is initiated from common email clients such as Outlook or Gmail, and the recipient signs via a secure browser-based signing flow – without an account, without installation, and including a traceable audit trail.

WHY COMPANIES ARE CHOOSING RSIGN

FOR ALL COMPANIES

RSign is easily integrated into existing workflows and is suitable wherever documents need to be signed quickly, securely, and without additional hurdles.

COURT-PROOF EVIDENCE

Every process is documented with timestamps and cryptographic security. This creates a traceable, tamper-proof audit trail with valid information.

No unnecessary effort

Signatories do not require an account or installation. This lowers friction in the process, saves time, and speeds up returns.

AT A GLANCE: THE DIFFERENCE IN EVERYDAY LIFE

Feature	WITHOUT SIGNATURE	+ MIT AUTHORISATION
Process overhead Traceability Recipient experience	several manual steps and media breaks, depending on the process, often patchy, frequent portal access, account or additional effort	digital workflow directly from email communication Audit-Trail automatically documented and tamper-proof No account, no app, no installation
Compliance and Documentation	heavily dependent on internal processes	eIDAS-compliant, audit-proof, and verifiably documented
Collaboration with multiple parties	manually coordinated, often little transparent	Understandable workflows and clear status, even with multiple stakeholders

How it works

SEND

The signature request can be initiated from the email client or via the app. Recipients, signature fields, and order can be set up in a few steps.

SIGN

The recipient clicks directly from the email into the signing flow and signs in a browser without an account or installation.

PROOF

The entire process is documented: who signed which document and when is verifiably recorded and archived in a tamper-proof manner.

WHY COMPANIES ARE CHOOSING RSIGN

Email-first rather than portal-first

RSign integrates directly into existing communication, instead of creating obstacles. An important argument for fast, simple and recipient-friendly signature processes.

Traceability instead of gut feeling

With sensitive documents in particular, it's not enough for something to have simply been signed. It's crucial that the process is clearly documented and can be traced back later.

Less friction, faster returns

The simpler the process for the recipient, the lower the likelihood of delays, queries, or drop-offs.

BUT...

We are already using DocuSign/Adobe Sign. Why switch?

Because RSign reduces hurdles in the signature process: no additional portal trip, direct entry via email, and thus often quicker returns. Additionally, RSign offers the best value for money on the market.

RPost Product Pages

Legally compliant email communication

COMMUNICATE LEGALLY

WITHOUT MEDIA INTERRUPTIONS

Provable delivery, encryption, and verifiable documentation, directly within your familiar email environment.

For IT managers and decision-makers who want to make email legally compliant, increase security and minimise liability risks.

Request a demo

Discover our secure email services

Email Data Protection & Compliance

The dynamic adaptation of encrypted emails provides elegant simplicity: easy for the recipient, satisfying for the sender. Far beyond opportunistic TLS, RMail's encrypted email service intelligently adapts, offering you absolute security thanks to end-to-end encryption, secure file exchange, auditable proof of GDPR and HIPAA compliance, and much more.

Avoiding human error

Automatically make your users aware of the need to treat certain messages differently – seamlessly and directly in their email and workflow – with concise security tips and warnings at the moment of sending. Empower your employees and prevent data loss with AI-powered and automated, rule-based recommendations on email compliance and security.

Targeted
Attack prevention

Prevent wire fraud (also known as transfer fraud) caused by cybercriminals with real-time alerts that reveal whose email account is being intercepted, which email addresses have suspicious, look-alike domains, and when to intercept a reply – essential extra layers of security for your protection against Business Email Compromise. Top-tier outbound email security: PRE-Crime™.

Certified Proof of Delivery

Gain insights into the entire journey of your email: How popular was it? Who read what and when? You receive a forensically certified proof of delivery. The only internationally judicially recognised, authenticable, and time-stamped proof of electronic delivery of content.

Outgoing AI security solution

Choose between an on-premise Secure Gateway, built-in Cloud Email Security in inbox, and external Content and Rights Management services: all, some, or just one. RMail automates email security and protects your communications, allowing your business to focus on its core operations. Reduce costs and application complexity with RMail's AI-powered security layers. Choose one or all options.

Does that sound familiar to you?

An important email has been sent. Later it becomes a problem: the recipient denies receipt, contents are up for discussion, or the audit lacks reliable proof.

THE SOLUTION: RMAIL FROM RPOST

RMail, by RPost, closes precisely this gap: business-critical emails are demonstrably delivered, comprehensibly documented, and securely transmitted, directly within the existing email process. Proof is generated automatically, without the recipient needing to do anything actively.

WHY COMPANIES ARE CHOOSING RMAIL

Email remains the most important communication channel in B2B. At the same time, the demands for traceability, security, and reliability are increasing due to digitalisation, AI, and targeted attacks.

01 Court-admissible proof

RMail automatically and verifiably documents dispatch, delivery, and content. The Registered Receipt™ is legally equivalent to a „registered letter with return receipt”.

02 Without receiver hurdles

Sensitive content is protected without recipients needing to rely on portals, logins, or additional tools.

03 More protection against modern email risks

Alongside encryption and traceability, RMail also supports the detection of typical fraud patterns.

04 More than just transport encryption

TLS protects the transmission path. RMail automatically encrypts to match the recipient: TLS for GDPR-compliant standard shipping, E2E-compliant with AES-256 and one-time password for sensitive content.

AT A GLANCE: THE DIFFERENCE IN EVERYDAY LIFE

Feature	WITHOUT EMAIL	+ MIT INBOX
Proof of delivery	No reliable proof of delivery and content.	Registered Receipt™ proves delivery, time and content – legally binding like a registered letter with return receipt.
Encryption	Often with hurdles for the sender or receiver.	Automatic and recipient-friendly, without portal or login.
File transfer	Usually limited to 20 MB; external links are unsafe.	Securely send documents up to 1 GB.
Signatures	Manual process (print/scan) or expensive extra tools.	Integrated e-signature function for a simple, legally compliant signature process directly via email dispatch.
Compliance	Documentation is often incomplete or manual.	Audit-proof, traceable documentation – meets GDPR, GoBD, and industry-specific documentation requirements.
Fraud protection	Warning signs are often recognised too late.	Suspicious patterns become visible early on.

How it works

SEND

Compose e-mails as usual and send them as „Registered Email” with one click.

Deliver

The message will be transmitted securely. RMail automatically selects the appropriate encryption. The recipient will receive it like a normal email.

PROOF

You will automatically receive the Registered Receipt™ in your inbox as permanent and robust proof.

WHEN EMAIL MAKES THE DIFFERENCE

ANNOUNCEMENTS & DEADLINES
A termination is only valid upon receipt, not upon dispatch. RMail documents both automatically and irrefutably.

Invoices & Reminders
Anyone wishing to enforce a claim through the courts must be able to prove receipt of the reminder. RMail provides this proof without additional effort.

Category: RPost Produktseiten

RPost RDocs™ – Document Security, Reimagined

Control over confidential documents – even after sending them

Why RPost RDocs™?

Key features at a glance

Track document access in real time

With RDocs™, you can see exactly who has opened your documents, when they were read, and for how long recipients have engaged with the content. This provides companies with valuable transparency and security – ideal for sales, legal departments, financial services providers, or HR.

Lock or delete documents retrospectively

Sent by mistake? Revoke access? No problem. The „Kill Document“ function allows documents to be deactivated or made completely inaccessible even after they have been sent.

Protection against data leaks

Dynamic watermarks and intelligent protection mechanisms help to prevent unauthorised disclosures and clearly track potential leaks.

Location and access control

Specify from which countries, IP ranges, or organisations documents may be accessed.

Expiry dates and self-destruct function

Documents can be automatically deactivated after a certain period, after a specified number of views, or at a defined time.

Secure collaboration directly in the document

RDocs™ enables modern collaboration with comments, feedback, and interactions directly within protected documents.

Does that sound familiar to you?

THE SOLUTION: RMAIL FROM RPOST

Your benefits with RPost RDocs™

Enhanced data security

More control

Easy to use

GDPR and compliance support

Quickly integrated

STOPPING E-MAIL RISKS BEFORE THEY ARISE

AI-POWERED PREVENTION DIRECTLY IN THE E-MAIL WORKFLOW.

Does that sound familiar to you?

THE SOLUTION: RMAIL FROM RPOST

WHY COMPANIES ARE CHOOSING RMAIL

Maximum Acceptance & Compliance

Prevention through Agentic AI

CONTROL BEYOND ONE'S OWN LIMITS

AT A GLANCE: THE DIFFERENCE IN EVERYDAY LIFE

How it works

ANALYSE

WARNING

DECISION

CONTROL

BUT

We already have an email gateway in place.

We do not want AI that reads or stores content.

We already have a DLP solution in place.

ELECTRONIC SIGNATURE WITHOUT PORTAL OBLIGATION

E-SIGNATURE WITHOUT MANDATORY PORTAL ACCESS AND WITH AUDITABLE PROOF DIRECTLY FROM EMAIL COMMUNICATION.

E-Signatures and E-Security

Email Encryption AND MORE

eSign Made Simple

RSign is a web-based app that makes it easy to prepare and send any document for electronic signature by anyone.

THE GLOBAL STANDARD

The Registered Email™ service is the original, patented standard for the legal and verifiable proof of delivery, content, and time of emails.

Does that sound familiar to you?

THE SOLUTION: RSIGN FROM RPOST

WHY COMPANIES ARE CHOOSING RSIGN

FOR ALL COMPANIES

COURT-PROOF EVIDENCE

No unnecessary effort

AT A GLANCE: THE DIFFERENCE IN EVERYDAY LIFE

How it works

SEND

SIGN

PROOF

WHY COMPANIES ARE CHOOSING RSIGN

Email-first rather than portal-first

Traceability instead of gut feeling

Less friction, faster returns

BUT...

We are already using DocuSign/Adobe Sign. Why switch?

COMMUNICATE LEGALLY

WITHOUT MEDIA INTERRUPTIONS

Provable delivery, encryption, and verifiable documentation, directly within your familiar email environment.

Discover our secure email services

Gain insights into the entire journey of your email: How popular was it? Who read what and when? You receive a forensically certified proof of delivery. The only internationally judicially recognised, authenticable, and time-stamped proof of electronic delivery of content.

Does that sound familiar to you?

THE SOLUTION: RMAIL FROM RPOST

WHY COMPANIES ARE CHOOSING RMAIL

01 Court-admissible proof

02 Without receiver hurdles

03 More protection against modern email risks

04 More than just transport encryption

With RDocs™, you can see exactly who has opened your documents, when they were read, and for how long recipients have engaged with the content.
This provides companies with valuable transparency and security – ideal for sales, legal departments, financial services providers, or HR.

Sent by mistake? Revoke access? No problem.
The „Kill Document“ function allows documents to be deactivated or made completely inaccessible even after they have been sent.

Email Encryption
AND MORE